Manager Shipping Registration Office

Position Purpose

The position of Manager of the Shipping Registration Office carries out the functions of the Registrar of Ships. The Registrar is a statutory office created under the Shipping Registration Act 1981 and is established within the Australian Maritime Safety Authority (AMSA). AMSA Maritime Operations Division has overall responsibility for the administration of the Registrar’s position.

The Shipping Registration Act provides for the establishment and maintenance of a Register of Ships. The Register distinguishes between some Australian ships that must be registered and others that may be registered. The Manager is responsible for ensuring that Australian ships are properly registered on the Register.

Prerequisites

Business Degree or 3 years experience in a management position.
Clear understanding of the role and processes of a Registration Office.
Ability to understand and apply the requirements of the Shipping Registration Act and Regulations.

Responsibilities

Fulfil the statutory responsibilities for the maintenance of the Register of Ships and control of the Registration Office (s.48 of the Act).
Exercise the statutory functions of the Registrar and discharge the duties of the Registrar.
Ensure that the Register is properly maintained, including development and operation of the database containing the Register.
Manage the workflow of the Registration Office.
Manage:

Budget processes
Accounts
Records management

Liaise with clients, stakeholders and other government agencies - deal effectively with the members of the public, particularly the maritime industry and legal practitioners, on a range of complex issues.

Required Capabilities

Deciding and initiating action - Deciding, taking responsibility, taking calculated risks, taking initiative, generating activity.

Leading and supervising - Setting direction and standards, delegating, motivating, empowering, developing others, recruiting talent.

Adhering to principles and values - Acting with integrity and ethics, ensuring equal opportunities, using diversity, considering community and environment.

Relating and networking - Building relationships, networking, relating to all levels.

Applying expertise and technology - Applying, developing and sharing specialist and detailed technical expertise, understanding other organisational disciplines.

Planning and organising - Setting objectives, planning, establishing contingencies, managing time, resources and people, monitoring progress.

Delivering results and meeting customer expectations - Focusing on customer needs and satisfaction, setting high quality and quantity standards, working systematically, achieving project goals.

Adapting and responding to change - Adapting to change, accepting new ideas, adapting interpersonal style, showing sensitivity to different cultures or backgrounds, dealing with ambiguity at work.