In your safety management system, you must clearly document the responsibilities of:
- the owner
- the master
- a person who has authority to act on the owner or master’s behalf.
Write a statement confirming the name and responsibilities of the owner or a person who has authority to act on their behalf. Describe the relationship and lines of formal communication between the master, the vessel’s crew and company onshore staff who are responsible for the operation.
This may take the form of:
- an organisational chart
- a clear statement within the safety management system
- position descriptions
Key questions to consider
- Describe here who is in charge of the operation of the vessel. Who makes the decisions for the operation and for the vessel when it is at sea?
- Who decides if the vessel goes out today?
- Who gives briefings?
- Who conducts training?
- Who is responsible for conducting reviews of the operation plan, maintenance plan, survey plan and risk register?
- Has the owner given full authority for the operation of the vessel to the master?
- Can the engineer order spares without the owner’s approval?
Write a statement confirming the name of the masters and their responsibilities for the vessel and its operations. This could be a position description or duty statement.
This may include such responsibilities for:
- investigating risks and implementing controls
- implementing and complying with the safety management system
- maintenance of the vessel, its safety equipment and machinery
- commercial operations
- delivery of crew training, familiarisation and inductions
- maintaining the vessel’s documentation
- command of the vessel and its safe operation
- compliance to regulations.
The designated person
Is the designated person:
- Responsible for monitoring the safety of the vessel and operations?
- Responsible for making sure that appropriate resources and shore support is provided?
- Acting as the owner or master or another person?
If they are another person, document a statement that confirms who they are, who is responsible for the safety management system and its support, and whether it is the owner, master or a separate position.
Download Guidelines for a safety management system. Appendix D and E provide an example of a master duty statement.