Section 3: Survey and inspection process—initial survey—construction or alteration
Structure and documentation process to follow before, during and after conducting a survey.
This section sets out the survey process for accredited surveyors.
This section must be adhered to if you do not have your own ISO 9001 (or equivalent) Quality Management System (QMS). If you have your own QMS, you are encouraged to build the information contained within this section into your QMS.
At a minimum, the surveys specified in the below table should be conducted and documented, where applicable. You must retain the records of surveys including the date, person inspecting, observations and conclusions of inspections undertaken throughout the construction phase.
|Survey type||Required for||Form to use||Description of survey|
|Hull structure composite||Vessels built from composite materials||Initial survey composite construction report||
|Hull structure welded construction||Vessels built from steel or aluminium||Initial survey welded construction report||
|Hull structure other||Vessels||
|Engineering||All vessels—as applicable||Initial machinery and engineering survey report||
|Fuel tank||For each vessel fuel tank||Fuel tank inspection report||
|Shaft||For each vessel shaft||Shaft survey report||
|Fire systems and fitout material||All vessels—as applicable||Initial survey fire safety report||
|Draft marks||Vessels with draft marks||Draft marks report—under development||
|Watertight integrity||All vessels||Initial watertight and weathertight integrity survey report for non-load line vessels||
|Load line||Vessels of load line length||Load line conditions of assignment report||
|Electrical||All vessels—as applicable||Electrical survey report||
Conducting the survey
Where conducting the above survey, you are expected to:
Before conducting survey:
- review approved drawings and associated documentation
- commence survey record / file applicable to the size and type of vessel
- confirm all required documentation is to hand
- collect appropriate survey equipment for type of survey being conducted
- collect PPE
- consider WHS issues that may arise for type of survey and vessel being surveyed (eg confined spaces, slips trip and falls etc)
- ensure surveyor ID card is carried.
On arrival at site:
- conduct visual site inspection prior to undertaking survey, observe appropriate practices and PPE and collect selected tools
- identify and greet client—issue warning to all persons at the worksite that you will be on site and for persons to be cautious
- identify and photograph vessel
- conduct WHS briefing with client
- undertake risk assessment—identify, evaluate and mitigate risks.
- constantly monitor the workplace and reassess as circumstances change
- conduct construction stage survey inspection using the appropriate form
- document and create photographic evidence where appropriate
- review previous issues / observations raised from past stage inspections to determine if any outstanding issues are to be re-addressed
- if issues are existing, review and close out if appropriate
- assist client in addressing any issues raised during the survey inspection
- arrange any subsequent visits that may need to be conducted to review any rectifications.
After survey complete:
- update your vessel files and survey record
- maintain all photographic evidence with the vessel file.
Where any deficiencies or deviations from original approved plans are identified, they should be referred back to the accredited surveyor who approved the plans, who should review the deficiencies and deviations that have been identified and determine how or if any changes to either the plans or vessel are required.
The commissioning phase
The commissioning phase is a series of tests and trials that are intended to verify a vessel’s systems as operational and functional, establish any operational limits required, provide safety information to the master and to verify any assumptions made during the design and construction phases of survey (eg displacement, operational speed). Commissioning phase surveys may include, but are not limited to, sea trials, machinery trials, stability tests, essential systems trials, safety equipment and safety information checks.
A commissioning phase survey will generally include:
- survey of equipment
- a record of commissioning trials such as those described in conducting sea trials instruction to surveyors
- a stability assessment made in accordance with applicable standards and a record of the stability approval.
The results of an inclining experiment should be recorded on the inclining experiment report. Lightship measurement should be recorded on the vessel lightship report. Stability book or stability compliance report approvals are to include all relevant assumptions or conditions of the approval.
You must retain a copy of the approved stability. A copy should be supplied to the vessel owner for carriage on board the vessel and a further copy provided in support of your recommendation.