The owner can:
- maintain written records about the operation of the vessel
- write a statement confirming you keep records related to the operation of the vessel in your safety management system.
The owner must maintain an applicable log book, passenger record and crew list that is kept for a minimum of five years. The log book is an official document so it must not be damaged destroyed or deliberately withheld from a marine safety inspector and is not to include an illegible, false or fake entry.
You should create a procedure for how you will manage log books, crew lists and passenger records.
Key questions to consider:
- Who will complete the trip reports?
- Do we enter hourly/daily/trip details into the log book?
- When will they be lodged?
- Who will be contacted?
- Where will trip reports be recorded?
- What happens if the vessel does not arrive at the expected time or misses a planned radio contact?
- Who will report the vessel overdue or missing and after what period will that call be made?
- Do I have up to date crew records, including next of kin?
- How do I accurately conduct a passenger head count?
- How often will I do a passenger head count?
The logbook must include all:
- Illnesses or injuries of persons on board.
- Marine incidents, other incidents or accidents involving the vessel or its equipment.
- Assistance rendered to another vessel.
- Unusual occurrence or incident.
- Communications messages sent or received for an emergency.
- Operations of the vessel for recreational purposes.
The logbook may include any details that the master considers relevant about the vessel for its key activities including:
• navigation track
• general summary of the weather it has experienced.
Download vessel log book.
Purchase a copy of our official logbook AMSA 361 and other log book types online or at your local AMSA office.
You are required to complete a head count, and for voyages longer than 12 hours, a passenger record.
The record must have the following:
- name of the vessel
- identification number for the vessel
- voyage details
- medical or safety requirements of particular passengers—if required in an emergency
- name, phone number and address—local and home if a person has both—of all passengers.
Download passenger record.
The crew list must include the following information:
- name of the vessel
- identification number of the vessel
- name, address, phone number and any email addresses of the owner of the vessel and employer of the crew
- name, home address, phone number and any email addresses of each crew member
- name, address and phone number of each crew member’s next of kin
- the capacity in which each crew member is employed
- each certificate of competency or other certificate held by a crew member that is required by a standard prescribed under Marine Order 505 (Certificates of competency — national law) 2013
- the date each crew member joined and left the vessel.
Download crew details form.