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Issue interim certificates of competency

Information for registered training organisations.

Eligibility for an interim certificate of competency

What is an interim certificate of competency

There are strict rules around the issue of interim certificates of competency. You can only issue an interim certificate of competency to a seafarer who has:

  • completed the relevant MAR Maritime training package qualification.
  • completed the relevant AMSA mandated practical assessment (AMPA).
  • met all other requirements for issue of a certificate of competency, including:
    • medical and eyesight requirements
    • sea service requirements
    • holding a current first aid certificate (for certificates other than Coxswain grade 2)
    • holding a radio certificate (for deck certificates other than Coxswain grade 2)
  • completed a certificate of competency application form 426.

The registered training organisation (RTO) must sight the completed certificate of competency application and the required attachments. All sections of the form must be completed. Attachments may include the following:

The seafarer must sign the declaration and consent stating that the information provided is true and correct. 

Before you can issue the interim certificate of competency, it must be signed by the seafarer in the RTO's presence. This also applied to regional and remote students. 

You can issue the interim certificate of competency up until 30 days after the date the seafarer completed the course. The seafarer must then submit their certificate of competency application at an AMSA participating Australia Post retail outlet. They must wait until they receive their full certificate of competency (plastic card) prior to working with the certificate. 

Each interim certificate of competency can only be issued for a single certificate of competency. If a person meets the requirements, for example, for both Master less than 24 and Marine engine driver grade 3, then two interim certificates must be issued

Who can issue an interim certificate of competency

The interim certificate of competency must be issued by the RTO where the AMSA mandated practical assessment is completed. 

The AMSA approved assessor who completes the final task in the AMPA will complete the AMPA cover page and issue the interim certificate of competency. 

The assessor must confirm the seafarer meets the eligibility requirements and has read and signed the interim certificate of competency. The assessor must insert the issue and expiry dates and give the original (green) copy to the seafarer. 

Australia Post cannot issue interim certificates of competency.

Validity of the interim certificate of competency

An interim certificate of competency is valid for a period of 60 days. If during this time we become aware that the seafarer’s sea service is inadequate or they fail to meet any of the other eligibility requirements their interim certificate of competency will be revoked. 

If we find there is a document that has not been supplied or we need to request further information for any other reason, we will advise the seafarer they have 15 days to provide this information before their interim certificate of competency will be revoked.

If an application for a certificate of competency is rejected, we will revoke the interim certificate of competency. The seafarer will be notified in writing. 

If a person loses their interim certificate of competency, you can provide then with a photocopy so they can continue operating. You must not issue a new interim certificate of competency.

If an interim certificate of competency is issued in error, or there is an error when completing it, you must void all copies and send them to AMSA. A note of this should be made in the Interim certificate of competencies issued by RTOs spreadsheet

Record keeping

All registered training organisations approved as final assessors will be provided with the Interim certificate of competencies issued by RTOs spreadsheet. You must complete this and submit it to us within 7 days of issue of each interim certificate of competency. We need this to respond to enquiries from our marine safety inspectors.

You must also scan and email a copy of each interim certificate of competency to us within 30 days of issue.

You must keep a copy of all interim certificates of competency issued for 7 years. This may be in electronic form.

Last updated: 

Wednesday 18 August 2021