Once any defects, deficiencies or non-conformities that were found during survey are finalised (or have a final status e.g. disputed or will not resolve) the surveyor must submit their final recommendation to AMSA for each survey they have conducted.
Step 9a – Submitting a survey recommendation online
Once the survey process is completed, the surveyor must make a recommendation to AMSA on the outcome of the survey so that the survey assessment activity is completed in MARS (and the application or periodic process in MARS can be progressed).
The recommendation can be submitted in MARS (along with any supporting survey documentation, checklists, photos etc.).
1. To submit a recommendation, the surveyor must have first logged into MARS, claimed the relevant surveys, and entered any deficiencies (and their clearance method), and completed any required data entry to complete the vessel record – see Chapter 3, 4, 6, 7 and 8.
2. Open MARS and go to the ‘My open surveys’ or ‘Team open surveys’ sub-tab.
3. Find and open the survey assessment activity you would like to submit by selecting the blue hyperlink assessment code.
4. Once you have opened the activity, it will appear as a separate tab at the top of your page.
5. Add the completed date/time when the last defect was cleared and recommendation being made.
6. Upload the recommendation and any supporting documentation using the blue 'Upload file' button (see Annex B for mandatory, expected and as required documentation for each kind of survey. This may also include photos or other evidentiary documentation).
7. To upload a file, click the ‘Upload file’ button in the top right hand side of the survey assessment activity.
8. An ‘Upload document’ pop-up box will appear.
9. Select the ‘+ Add Files’ button to search for each file you want to upload, or you can drag and drop files into the box.
10. Browse and locate the files on your computer, then select them. Click 'Open'.
11. Once you have selected the file, you will be returned to the 'Upload document' pop-up, and the file will show in the select files section.
12. Keep adding files as required, by selecting the ‘+ 1 Files queued’ button. Drag and drop is also an option.
13. Once you have selected all the files you want to upload, select ‘Start upload’.
14. Once it has uploaded the documents, the pop-up box will disappear and the files will be uploaded in the survey assessment activity.
15. Once you have finished, you can now select a recommendation from the workflow actions as follows:
Recommend: Where a surveyor recommends a survey the vessel must fully comply with the applicable legislation and standards and the vessel must not have any outstanding deficiencies.
Recommend with conditions: Where a surveyor recommends a survey and proposes that conditions be applied to the certificate (e.g. operational or environmental conditions), the vessel must fully comply the applicable legislation and standards and the vessel must not have any outstanding deficiencies. The surveyor must also provide details of the condition they think should be imposed and a justification for imposing the condition(s) in the ‘Proposed conditions’ field in the survey assessment activity. See SAGM, Part 2 – Clause 2.9.3.
Recommend with dispute: Where a surveyor recommends a vessel, and there is one or more deficiencies that have a status of ‘disputed’.
Other than the disputed items, the remainder of the vessel must comply the applicable legislation and standards and the vessel must not have any other outstanding deficiencies. Supporting documentation is required to support the recommendation. See SAGM, Part 2 – Clause 2.9.4.
Do not recommend: This is where the vessel does not comply with national standards and has outstanding deficiencies. Where a surveyor does not recommend a survey the surveyor must fully detail the deficiencies with status of ‘will not resolve’. Supporting documentation is required to support the recommendation. See SAGM, Part 2 – Clause 2.9.5.
Not required
Where the surveyor believes that a particular survey is not required, the surveyor can mark the survey as not required. The surveyor must include documented reasons as to why the survey is either not applicable to the kind of vessel, or in the particular circumstance is not required (e.g. for alterations or modifications, the system will generate the full list of initial surveys, which may not be applicable for the kind of alteration – see MO503 section 9.)
16. Once you have selected one of the above recommendations from the workflow actions, a pop-up will appear. Please enter the reason(s) for your recommendation. (e.g. if you are recommending the survey – “Vessel meets all the applicable standards (NSCV) for all service categories. All defects have been rectified”.)
17. Upload the survey recommendation (this is mandatory) – only 1 file can be uploaded from this pop-up. Any other supporting documents you would like to upload should be uploaded from within the survey assessment activity itself.
18. Click 'OK', unless you would like to make any further changes to the survey assessment activity, in which case click 'Cancel' to return to the activity.
19. The status of the survey assessment activity will be updated with the recommendation type you selected.
20. You can now close the activity by selecting the cross on the top tab.
21. The completed survey assessment activity will no longer be visible from the ‘My Open Surveys’ or ‘Team Open Surveys’ sub-tab.
22. To view completed surveys, go to the ‘My Completed Surveys’ or ‘Team Completed Surveys’ sub-tab, and select the blue hyperlink (under 'Assessment Code') to open the survey assessment activity.
Step 9b – Submitting a survey recommendation offline
Once the survey process is completed (and any deficiencies finalised), the surveyor must make a recommendation to AMSA on the outcome of the survey so that the survey activity is completed and the application can be progressed or periodic process finalised.
The recommendation (along with any supporting survey documentation, checklists, photos etc.) can be submitted to AMSA. Please scan and email, or post your recommendation (AMSA901 or AMSA606) and survey activity report (AMSA586) to:
Email: DCVApplications@amsa.gov.au
Post Australian Maritime Safety Authority
Attention: Vessel Safety Unit
GPO Box 2181
Canberra ACT 2601
Australia
Note: Please also ensure that you have clearly identified your recommendation as follows:
Recommend: Where a surveyor recommends a survey the vessel must fully comply with the applicable legislation and standards and the vessel must not have any outstanding deficiencies.
Recommend with conditions: Where a surveyor recommends a survey and proposes that conditions be applied to the certificate (e.g. operational or environmental conditions), the vessel must fully comply the applicable legislation and standards and the vessel must not have any outstanding deficiencies. The surveyor must also provide details of the condition they think should be imposed and a justification for imposing the condition(s) in the recommendation report. See SAGM, Part 2 – Clause 2.9.3.
Recommend with dispute: Where a surveyor recommends a vessel, and there is one or more deficiencies that have a status of ‘disputed’. Other than the disputed items, the remainder of the vessel must comply the applicable legislation and standards and the vessel must not have any other outstanding deficiencies. Supporting documentation is required to support the recommendation. See SAGM, Part 2 – Clause 2.9.4.
Do not recommend: This is where the vessel does not comply with national standards and has outstanding deficiencies. Where a surveyor does not recommend a survey the surveyor must fully detail the deficiencies with status of ‘will not resolve’. Supporting documentation is required to support the recommendation. See SAGM Part 2 – Clause 2.9.5.
Not required: Where the surveyor believes that a particular survey is not required, the surveyor can mark the survey as not required. The surveyor must include documented reasons as to why the survey is either not applicable to the kind of vessel, or in the particular circumstance is not required (eg for alterations or modifications, the system will generate the full list of initial surveys, which may not be applicable for the kind of alteration – see MO503 section 9.