Overview
Use Seafarer form 419 to apply for, revalidate or replace STCW certificates. If you live in Australia, you must lodge the form at a participating Australia Post outlet.
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On this page:
- What you can apply for
- Prepare your supporting documents
- Sign your application
- How to submit your application
- Processing times
- Fees
- Avoid common mistakes
Ready to apply?
You must complete and download a new copy of form 419 each time you apply for, revalidate, replace or add an endorsement to an STCW certificate.
This ensures you are using the current version of the form.
What you can apply for
You can use AMSA Seafarer form 419 to:
- apply for a new STCW certificate, including:
- apply for a sea service assessment (required for CoCs and CoRs only)
- add an endorsement to an STCW certificate
- revalidate an STCW certificate or endorsement
- request a replacement certificate
Make sure you’re ready to apply
Check the requirements for your certificate or application type before you apply. You may need to complete additional assessments or examinations, or gather supporting evidence.
Prepare your supporting documents
Gather your supporting documents before you complete form 419.
When you complete form 419, a checklist of supporting documents will be generated based on your application type.
You may need to provide:
- proof of identity
- a passport-style colour photograph (if applying from overseas)
- copies of course completion certificates with STCW course codes
- sea service evidence
- medical certificates
- evidence of existing certificates or endorsements
- any other supporting documents required for your certificate.
Make sure all copies are clear and easy to read.
Do not submit original documents.
Do not provide additional documents unless we ask for them.
Before you submit your application, make sure you have included everything on the checklist. We will not assess incomplete applications.
Find out more about how to provide supporting documents.
Sign your application
Sign form 419 in both the declaration section and the specimen signature box.
Your specimen signature will appear on your certificate, so make sure it fits completely inside the box.
If it does not, your application may be delayed.
How to submit your application
Complete form 419, then download and print it.
How you submit your application depends on where you live.
If you live in Australia
You must:
- complete Seafarer form 419
- download and print it
- lodge it in person at a participating Australia Post outlet
- bring your proof of identity
- have your photograph taken at Australia Post
- pay the application fee at lodgement.
If you live overseas
You must:
- complete Seafarer form 419
- download and print it
- sign the declaration and sample signature box
- scan your completed and signed form and supporting documents
- include a passport-style colour photograph (JPG format)
- combine all documents into one file (maximum size: 10 MB)
- email the complete application as one attachment to STCW.applications@amsa.gov.au
We will email payment instructions after we start checking your application.
Processing times
We assess applications in the order we receive them.
Processing starts once we've received your completed application, all required documents and payment.
Allow up to:
- 28 business days for certificate applications
- 90 business days for sea service assessments.
Processing times do not include postal delivery time
Processing times are for assessment only. If your application is incomplete or incorrect, it will delay assessment.
We will notify you by email when your certificate has been approved and issued.
Fees
Fees depend on the certificate or endorsement you apply for.
The exact fee is calculated when you complete form 419.
Check STCW certificate fees and charges.
Avoid common mistakes
These are the most common reasons STCW applications are delayed.
Before you submit your application, check that you have:
- completed a new copy of Seafarer form 419 for this application
- signed both the declaration and specimen signature box
- included every document listed on your personalised checklist
- provided clear, readable copies of your supporting documents
- included a current medical certificate and course completion certificates where required
- combined all documents into one file (if applying by email from overseas)
- kept your specimen signature completely inside the signature box