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AMSA 419

Seafarer form 419

Overview 

Use this form for international marine qualifications. For domestic or near coastal qualification applications, use form 426.

We will be accepting the old 419 form until 23 March 2020.

Eligibility criteria 

Complete form 419 if you are applying for:

  • Sea service assessment for deck and engineer officers only, including recognition.
  • Certificate and/or endorsement (certificate of competency for deck and engineer officers require positive AMSA sea service assessment).
  • Replacement of a certificate or endorsement (only for when your certificate has been lost/stolen/damaged or you need to change personal details).
  • Recognition of certificate, initial issue and revalidation of recognition (you need positive AMSA sea service assessment to have your initial issue recognised).
  • Revalidation of a certificate or endorsement.
  • Australian seafarer service book.
  • Assessment only for Royal Australian Navy navigation seaman officers and Royal Australian Navy engineering.

How to complete this form 

Read the following detailed information before you fill out the form. 

This information is for all Australian resident and non-resident seafarers who are able to lodge their applications via Australia Post.  

This information is also for non-resident seafarers applying from outside of Australia. For these applicants, there is extra information available at some steps. 

You need to download a new form from our website each time you apply for a new marine certificate. This will ensure you are using the current version of the form that supports the regulations within Marine order 70 seafarer certificate series.

Once we have received your application we will make sure everything is completed correctly. If everything is correct we will issue your certificate within approximately 28 days.

Providing your supporting documents

When you fill in your application form, the system will provide a checklist of supporting documents for you to print (see example below). This list will be specific to the qualifications you have selected.

Before you lodge your application, make sure you have done everything that is on your checklist.

When you lodge your application you must then provide all the supporting documents that are listed on the checklist. 

Australia Post will not accept applications without supporting documentation.

You should only provide copies of sea service letters and supporting documentation.

Example checklist:

Proof of identity

You will need to give us proof of identity documents. The documents we need will depend on whether you are applying within Australia or from overseas. 

Find out more about proof of identity options.

Photographs

Applying from overseas? Read this information about photograph requirements. 

You must attach one recent colour passport photograph of yourself on the designated area in the last page of your application form. 

The photograph must comply with all of the following requirements. If it does not, your application will be returned to you unprocessed. 

The photograph must:

  1. Be between 35mm and 40mm in width and between 45mm and 50mm in height. With the head of the applicant taking up between 32mm and 36mm of the photo (see diagram).
  2. Be of good quality colour on photo–quality paper, with no ink or marks on the image.
  3. Have a plain, light coloured background with no shadows.
  4. Have appropriate brightness and contrast to accurately show applicant’s skin tones naturally.
  5. Be taken with no shadows across the face.
  6. Be in sharp focus and clear.
  7. Be of the applicant’s head and top of shoulders (see diagram).
  8. Show the applicant’s head and shoulders square on (both edges of the face should be visible) with the applicant looking straight at the camera and head not tilted.
  9. Be taken with a natural expression (not laughing or frowning) with applicants mouth closed.
  10. Show the eyes open and eye colour clearly visible (if glasses are worn, ensure there is no reflection in the lenses).
  11. Show the applicant with no hat or head covering (head covering is acceptable if worn for religious reasons however the facial features from the bottom of the chin to top of the forehead and both edges of the face must be clearly shown).
  12. Due to security printing requirements, the photograph reproduced in your certificate will not be photographic quality and will appear slightly different from that supplied.
     

Photograph requirements when applying within Australia 

Your photograph will be taken when you lodge your application at Australia Post.

Signature

There are two sections on the application form that need your signature: 

  • The declaration and submission
  • The specimen signature

Your specimen signature will be digitally imaged into your certificate. Your signature must fit within the box.

There are two specimen signature boxes on the form. If your signature falls outside both specimen signature boxes, you will need to lodge another fully completed application form. This will delay the processing of your certificate application.

Practice signature box for your specimen signature:

Medical certificates 

The arrangements for giving us medical certificates are different depending on whether you are applying from within Australia or from overseas. 

Read more about how to obtain a medical certificate.

Do not send x-rays or other medical documents with your application as we don't need these.

Oral examinations

Oral examinations are required for either of the following applications:

  • Certificate of competency for a master, deck or engineer officer
  • Certificate of recognition or  restricted certificate of recognition for a master, deck or engineer officer  

You can pay for your oral examinations in one of two ways:

  1. By bank draft / cheque made payable in Australian dollars to Australian Maritime Safety Authority. Please write your name and reason for payment (ie. oral examination fee) on the back of the bank draft / cheque.
  2. By credit card (VISA or Mastercard only). Please complete Credit card payment authorisation form (AMSA 161)

You can find more information on our page about oral examinations.

Qualifying sea service 

Documented sea service will be assessed for competency certificates (deck officers and engineer officers) and certificate of proficiency (ratings). 

Documents you need to give us

For deck officers, engineer officers, and ratings we need to see copies from the shipping company, written on company letterhead paper verifying your sea service.

For more information have a look at a template and details about what each letter must include.

Refer to the current issue of Marine order 70 series (70, 71, 72, 73 and 74).

Application for sea service assessment

Follow the steps below for sea service assessment to obtain a certificate of competency, certificate of recognition or restricted certificate of recognition.

To apply for this you will need to lodge two AMSA 419 applications

  1. In your first application, apply for a sea service assessment (see image below). Once we have received and assessed this we will issue you an AMSA assessment letter. 
  2. Once you have your assessment letter, you will need to book an oral examination and medical fitness examination.
  3. Once you have passed your oral examination and have your assessment letter and certificate of medical fitness, you will need to lodge the second AMSA 419 application for your certificate of competency.

Application for certificate of recognition or restricted certificate of recognition (initial issue and revalidation)

Initial issue of a deck or engineer recognition:

To apply for this you will need to lodge two AMSA 419 applications. This is so we can first assess your eligibility for this certificate. Follow the steps below:

  1. In your first application, apply for a sea service assessment for the certificate of competency that you hold. Submit this with a copy of all pages of that certificate. 
  2. Once we have received and assessed this we will issue you with an AMSA assessment letter. 
  3. Once you have your assessment letter and passed an oral examination, you will need to lodge another AMSA 419 application.
  4. In this application, select the following option: “Recognition of a certificate, initial issue and revalidation of recognition”. See images below for an example:

Revalidation of a certificate of recognition

If you want to revalidate your certificate of recognition select the following option:

“Recognition of a certificate, initial issue and revalidation of recognition (prerequisite for initial issue: positive AMSA sea service assessment)".

See images below for an example:

 You will need to scroll down to the correct “type of certificate” and the correct "capacity".

Submitting the form 

Lodging within Australia

You should lodge your application in person at a participating Australia Post retail outlet.

Take your application form as well as:

  • Payment
  • Proof of identity

Your passport-quality colour photo will be taken by Australia Post.

Applying from overseas? Read this information about lodging your form. 

You will need to fill out the AMSA form 419, attach all required supporting documents, include payment and send the paperwork to us at our postal or courier address.

Application fee

The fee for your application is calculated as you complete the form. Please go to the payment section of the form for the exact fee amount that must be paid.

Applying from overseas? Read this information about the application fee.

The application fee for your application is calculated as you complete the form. Please go to the payment section of the form for the exact fee amount that must be paid. 

Do not send cash in the mail with your application as this is illegal and there is a high possibility of the money being lost or stolen in transit.

Payment options

1.    By bank draft/cheque made payable in Australian dollars to Australian Maritime Safety Authority. Please write your name and reason for payment on the back of bank draft/cheque. Please ensure that the bank draft is written against an Australian bank.
2.    By credit card (VISA or Mastercard only) – Please complete Credit card payment authorisation form (AMSA 161).

We will not accept the credit card authorisation form via email or fax.

Pay your fee within Australia

Payment at Australia Post may be made by:

  • Credit Card
  • Cash
  • EFTPOS

Last Updated: 

23 January 2020