Issue interim certificates of competency
Information for registered training organisations about the rules that must be followed when issuing interim certificates of competency.
Eligibility for an interim certificate of competency
There are strict rules around the issue of interim certificates of competency. An interim certificate of competency may only be issued to a seafarer who has:
- Successfully completed the relevant MAR Maritime training package qualification.
- Successfully completed the relevant AMSA mandated practical assessment (AMPA).
- Met all other requirements for issue of a certificate of competency, including:
- medical and eyesight requirements
- sea service requirements
- holding a current first aid certificate (for certificates other than Coxswain grade 2)
- holding a radio certificate (for deck certificates other than Coxswain grade 2)
- Completed a certificate of competency application form 426.
The registered training organisation must sight the completed certificate of competency application and the required attachments. All questions and statements on the form must have a response and all boxes must have been completed. Attachments may include the following:
- cover page of completed AMPA
- current eyesight test certificate form 542
- current HLTAID003 Provide first aid certificate, or equivalent
- Short range operator certificate of proficiency or Long range operator certificate of proficiency, or equivalent
- evidence of qualifying sea service
- task book seafarer details page
- current certificate of medical fitness for a marine qualification form 559.
The declaration and consent stating that the information provided is true and correct must be signed by the seafarer. The seafarer must also sign the interim certificate of competency before it is issued. If the seafarer is not present at the registered training organisation to sign the interim certificate of competency at time of issue it cannot be issued. This may be the case for some regional or remote students.
A registered training organisation must not to issue an interim certificate of competency if the seafarer does not meet all of the above requirements.
A registered training organisation may issue the interim certificate of competency at any time up until 30 days from the date of course completion. After this time the seafarer is not eligible for an interim certificate of competency. The seafarer must submit their certificate of competency application at Australia Post and await receipt of their full certificate of competency (plastic card) prior to working using the certificate.
Each interim certificate of competency can only be issued for a single certificate of competency. If a person meets the requirements, for example, for both Master less than 24 and Marine engine driver grade 3 then two interim certificates must be issued
Who can issue an interim certificate of competency
The National Standard for Commercial Vessels (NSCV) Part D—Crew Competencies requires that an approved final assessor for that certificate of competency must sign the interim certificate of competency. The interim certificate of competency can only be issued by the registered training organisation where the AMPA is finally completed. The person who assesses the final AMPA task completed should complete the AMPA cover page and issue the interim certificate of competency. An assessor may only issue interim certificates for those certificates of competency for which they are approved to conduct assessment.
Australia Post cannot issue interim certificates of competency.
Issuing an interim certificate of competency
Once the assessor has confirmed that the seafarer meets the eligibility requirements they should ask the seafarer to read the interim certificate, complete their details and sign. The assessor should then tick the certificate of competency applicable, verify the seafarer’s details, insert the issue and expiry dates, complete all other details and sign the Final assessor’s statement. The original (green) copy should then be given to the seafarer.
Validity of the interim certificate of competency
An interim certificate of competency is valid for a period of 60 days. If during this time we become aware that the seafarer’s sea service is inadequate or they fail to meet any of the other eligibility requirements their interim certificate of competency will be revoked.
If we find there is a document that has not been supplied or we need to request further information for any other reason, we will advise the seafarer that if we do not receive the additional information within 15 days their interim certificate of competency will be revoked.
If an application for a certificate of competency is rejected, we will revoke the interim certificate of competency.
The seafarer will be notified of revocation in writing via email, sms and letter as soon as we find the applicant is not eligible.
If a person loses their interim certificate of competency they can get a photocopy from the registered training organisation and continue operating. The training organisation must not issue a new interim certificate of competency.
The procedure for an interim certificate of competency issued in error or when there is an error when completing an interim certificate of competency is to void both the original and duplicate and send both to AMSA. A note of this should be made in the Interim certificate of competency s issued by RTOs spreadsheet.
All registered training organisations approved as final assessors will be provided with the Interim certificate of competencies issued by RTOs spreadsheet. This must be completed and submitted to us within seven days of issue of each interim certificate of competency. We need this to respond to enquiries from our marine safety inspectors. In addition, registered training organisations must scan and email a copy of each interim certificate of competency to us within 30 days of issue.
Registered training organisations must keep a copy of all interim certificates of competency issued for 7 years. This may be in electronic form.